Location: Georgia, United States
Effective Date: JANUARY 1,2025

1. HIPAA Compliance Policy

T2 Sports Medicine & Performance is committed to ensuring the confidentiality, integrity, and availability of all protected health information (PHI) as required under the Health Insurance Portability and Accountability Act (HIPAA).

• All patient data is stored securely and accessed only by authorized personnel.

• Staff members are trained annually on HIPAA regulations and best practices.

• PHI is not disclosed without proper consent, unless required by law.

• All electronic records are encrypted and access is restricted using password-protected systems.

2. Patient Privacy Policy

We protect our patients’ personal information in compliance with HIPAA and Georgia state laws.

• Patients will receive a Notice of Privacy Practices explaining how their data may be used or disclosed.

• Patients may request access to their medical records and make corrections if necessary.

• We do not sell or share patient information for marketing purposes without explicit consent.

3. OSHA Compliance and Workplace Safety

T2 SportsMed follows all Occupational Safety and Health Administration (OSHA) guidelines to provide a safe and healthy work environment for our employees and patients.

• Regular workplace safety training is provided to all staff.

• All hazardous materials are clearly labeled and handled in accordance with OSHA standards.

• Personal protective equipment (PPE) is provided and must be used when necessary.

• Incident reports are documented and reviewed to prevent recurrence.

4. Clinical Compliance and Quality Assurance

We are committed to providing high-quality, evidence-based care to our patients.

• All clinical protocols follow state and federal guidelines and are reviewed annually.

• Medical staff are licensed and in good standing with the Georgia Composite Medical Board.

• Patient treatment plans are individualized and documented accurately in our EMR system.

• We conduct regular chart audits and peer reviews to maintain quality standards.

5. Non-Discrimination Policy

T2 Sports Medicine and Performance  does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic.

• All patients and staff are treated with dignity, respect, and fairness.

• Discriminatory behavior or harassment will not be tolerated and may result in disciplinary action.

6. Code of Conduct

All staff must adhere to the highest ethical standards and comply with all applicable laws and regulations.

• Employees must avoid conflicts of interest and report any unethical behavior.

• Bribery, fraud, or abuse of patient care processes will result in immediate investigation and disciplinary action.

• Any suspected violations can be reported anonymously to our compliance officer.

7. Data Security and Cybersecurity Policy

We ensure the security of all electronic information systems.

• All systems are protected with firewalls, anti-virus software, and regular security updates.

• Employees must use secure logins and multi-factor authentication.

• External access to systems is monitored and restricted.

• Data breaches will be reported in accordance with HIPAA Breach Notification Rules.

8. Telehealth Compliance (if applicable)

If telehealth services are provided, they comply with Georgia’s telemedicine regulations and HIPAA standards.

• Telehealth platforms used are HIPAA-compliant and encrypted.

• Patient consent is obtained prior to all telehealth visits.

• Records of telehealth visits are maintained like any in-person visit.

9. Employee Training and Compliance Monitoring

• New hires receive compliance training as part of onboarding.

• Refresher courses are held annually or as needed based on changes in law.

• Internal audits and monitoring help identify areas for improvement.

10. Reporting and Enforcement

• Any employee or patient may report a compliance concern without fear of retaliation.

• Reports can be submitted to Tyler S Steele via email at t2sportsmed.com

• Violations will be investigated promptly, and appropriate corrective actions will be taken.